Canadian immigration GCMS notes are crucial to know the exact status of your application processing.
For many applicants, the lengthiest phase of the Canadian immigration procedure is the waiting period following the application submission as they await a judgment. Although this stage can drag on for a while, there is a means for applicants to acquire a status update on their application: by asking for a Global Case Management System note.
The instructions for requesting a GCMS note to learn more about an applicant’s application are below.
It is essential to comprehend the Canadian immigration GCMS notes
GCMS notes are a version of the Access to Information and Privacy Act. This version is Canada’s equivalent of the United States’ request for a Freedom of Information Act.
The GCMS emphasizes that official records are crucial to the immigration application process. It is the IRCC that maintains these notes. They include details about you and your application. Furthermore, the information is a part of IRCC’s Global Case Management System, the application collection and processing software. The information in GCMS notes may include, but is not limited to:
- Information about the way your application is being processed.
- Details about the officer handling it,
- Notes from immigration officers,
- Evaluations from visa officers, and
- Any other information that IRCC holds about you.
The technical definition of the GCMS notes perceives it as an AITP request. Therefore, CBSA and IRCC must legally respond to requests within thirty days.
However, this timeline might be extended due to certain circumstances.
Understand whether it is possible for you to submit the GCMS note
Anybody with an IRCC or CBSA application and those whose application is all through the R-10 completeness stage can possibly apply for GCMS.
However, it is vital for individuals first to request it through the ATIP. This is the Act to Information Act. Also, one qualifies to send this request in the following ways:
- Holding Canadian citizenship or permanent residence.
- As an individual already living in Canada.
By employing a representative who either holds Canadian citizenship or permanent residence or a Canadian corporation, applicants from outside Canada can still apply for GCMS notes. The representative must then fill out the Consent for an Access to Information and Personal Information Request form and submit it on the applicant’s behalf in order to request an ATIP.
When Should You Request Your GCMS Notes?
It is advised that anyone who wants to apply for a GCMS note should be off until their application has been approved by the R-10 completeness check. Here, immigration inspectors examine to see if all required documents—listed on each individual application’s “document checklist”—were submitted with the application when it was submitted.
Applicants can technically seek their GCMS notes at any time after completing this step. However, it is typically advised to hold off until enough time has passed for more thorough notes to become available, giving a clearer view of your application’s development.
Compile the necessary data
To ensure a smooth process, gather the relevant data before submitting your request. Your full name, birthdate, address, application number, Unique Client Identifier (UCI), and any other pertinent identification numbers issued by IRCC during the application process are among the details you’ll require.
Complete the request
To complete your GCMS request, you will have two alternatives. These methods will rely on the fact that you reside in Canada or not.
- Sending the ATIP request directly to IRCC.
- In case you’re not in Canada, consult an immigration representative or lawyer and ensure that they manage the request on your behalf.
Either the principal applicant or an authorized representative has the right to submit the GCMS request. Also, this request can be made digitally or via mail through the IRCC official platforms.
Canadian immigration GCMS notes – payment of the processing fees
Whether sent by mail or online, an ATIP request (and, thus, a GCMS note) costs $5 CAD. If the request is sent by mail, the fee must be enclosed with the application in the form of a cheque or cash order.
Watch for the reaction
After submitting your request and payment, there may be another waiting period. The ATTIP branch of the department can be reached online or by mail if IRCC hasn’t replied to your request within 30 days.
Reviewing and evaluating the GCMS notes
Examine your GCMS notes thoroughly once you’ve received them. Pay close attention to any findings, conclusions, or choices made by immigration officers. Also, carefully analyze any details about the officers themselves. These comments can give you insightful information on the development and status of your application. Further, they will assist you in identifying any potential problems or areas that need your attention.
If necessary, seek professional help concerning Canadian immigration GCMS notes
It is advised to get expert guidance from an immigration consultant or lawyer if you come across complicated information or have questions regarding the information in your GCMS notes. They can aid in appropriately interpreting the notes and offer direction on your future moves.
